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OM System (Olympus) recently released a fully cloud-based dictation and transcription workflow solution called ODMS Cloud. We mentioned this in a previous post when Olympus rebranded to OM System. The ODMS Cloud Desktop app is a free Windows and macOS application that is used by both authors (to play back their audio in the cloud) or transcriptionist typists (this is the only way to transcribe ODMS Cloud dictation audio).
The ODMS Cloud Desktop App installer can be downloaded from the Microsoft Store for Windows, macOS (Intel or Apple Silicon) from the link as the beginning in this sentence.
To use the ODMS Cloud system a dictation author requires:
- An ODMS Cloud licence that is assigned to the user via an admin portal as an Author role
- A means to dictate audio which includes the ODMS Cloud Dictation App for iOS and Android and the new OM System DS-9100 digital dictation kit (which includes an ODMS Cloud licence in the kit)
To use the ODMS Cloud system a transcriptionist typists requires:
- An ODMS Cloud licence that is assigned to the user via an admin portal as a Transcriptionist role
- A compatible transcription typing pedal, no hotkeys are available. Transcription typists also require an ODMS Cloud licence to access the audio from the author(s).
ODMS Cloud Desktop app for both Windows 11 and macOS
Whether you work on a Mac or Windows PC, and with ODMS Cloud you can work on either or both if you have an ODMS Cloud licence, the way that the ODMS Cloud Desktop App is run is a little odd.
How to run the ODMS Cloud Desktop App on my PC or Mac
The app itself is kicked off when you log in to the ODMS Cloud web portal – odmscloud.omsystem.com – you don’t run it as you would a normally installed Windows or Mac app. You will know when it is running as you will see the ODMS Cloud icon in the desktop menu bar on a Mac or hidden away in the bottom right-hand corner of your desktop:
This can be especially confusing for typists as typically they are used to running a locally installed transcription application. Once logged into the ODMS Cloud portal you can process your audio by clicking on the light blue Playback hyperlink under the file you want to transcribe. This will initiate the connection to the audio and the transcription mini player will appear. You will notice on initial use multiple pop-ups for your confirmation of opening the Desktop app by the ODMS Cloud website, you can reduce these by ticking the Always allow boxes in the dialogue.
Here are the typical views that a new typist to the ODMS Cloud would see once they have the ODMS Cloud Desktop app installed on their PC or Mac and log in to the ODMS Cloud portal:
1. This confirms that the desktop app is installed and can be seen by the web portal login, we recommend you tick the Always allow box …
2. This is the blue Playback hyperlink you would choose for the audio file you want to transcribe … again confirmation that you want to open this file in the local ODMS Cloud Desktop app
3. Just to be safe, and also a little annoying, one final confirmation, again tick the Allow always box to reduce this popup spam
4. Playback mini player is shown and audio can be played
For any help or advice on the ODMS Cloud solution from OM System (Olympus) please contact Dictate Australia