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ODMS Cloud – Secure Dictation & Transcription Workflow Solution from OM System (Olympus)
If you landed on this page it is likely because you are using the new (released March 2024) ODMS Cloud dictation and transcription workflow solution from OM System (new name for Olympus Audio).
ODMS Cloud is touted as a super secure cloud solution for primarily confidential dictation audio, typically legal or medical and super secure it certainly is. Part of that security has removed the ability to download audio dictations, even though they may be in the enrcypted .ds2 audio file format, and share them in an uncontrolled manner (emails, cloud share drives etc) across the internet.
This is a fundamental shift in the way the digital (and old school analog tapes) has worked for years for transcriptionists. I.e. transcription typists get an audio file, digital or a tape, and transcribes the audio on a local computer. Typically this requires specialised transcription typing software to load the audio, control the audio playback with a typing foot pedal or hot keys, while listening and transcribing. We and our customers have seen quite a bit of push back, especially from outsourced transcription services, in this new way of working. ODMS Cloud only allows transcription of audio using a free audio playback tool called ODMS Desktop for Windows or macOS.
Note both dictation authors and transcription typists require an ODMS Cloud licence.
So, can you download audio from ODMS Cloud? Yes you can but …
So the reason you are here, can you download and transcribe audio from ODMS Cloud? Technically yes you can, practically there are many hoops to jump through which will take longer than it would to transcribe the audio as designed, ie with the ODMS Desktop program.
If you want more detail on exactly how the audio can be downloaded head over to our main website where we have an in-depth guide on how to achieve this.
Spoiler alert:
- You will need the ODMS Cloud Admin to do the download, not the transcription typist (unless they are also an admin)
- You will need ODMS R8 Dictation Module (DM) or ODMS R8 Transcription Module (TM) for Windows only
- ODMS R8 is licensable software, so will cost