iDictate – Digital Voice Blog

We are now in the day and age of digital dictation and transcription. But, believe it or not, there are people and organisations out there who are still using some form of cassette tape to record dictation. Olympus long ago discontinued their micro and mini cassette transcription kits (remember the old Pearlcorder brand?) and more recently their hand held tape dictaphones and the tapes bit the dust.

So, what if you do transcription work and you only have digital transcription software, how do you get taped audio into a digital format for you to transcribe? Really it is quite simple as long as you have a device that can play the tape usually the device that made the recording if you have a microcassette or mini cassette. Standard tapes can be played back using a standard tape deck although you have to be careful as some standard cassette recordings can be made in double time which you won’t be able to play on a standard tape deck. As long as that tape player has an earphone or headphone jack you are in luck.

As audio is played back through the earphone jack socket, typically to a headset or earpiece, when you play the tape use that output source and run it into the mic socket on your PC or Mac. To do this you will need a cable which on one end has a male jack plug the correct size to fit the earphone/headphone jack socket on the tape player. On the other end of the cable you will need another male jack plug the correct size to fit the mic socket on your PC or Mac. Don’t worry if the sockets on the tape player and your computer are different sizes, you can get adapters to change the male jack plug size. Once you have the cable all you need is some free audio recording software to record whatever your PC/Mac mic socket can hear as the tape is played back. Once recorded you can save the audio in your favourite digital format; mp3, wma, wav etc.

One thing to watch out for is excessive noise output from the tape playing device. In our experience we have had to reduce the output volume on the player to very low. On the computer I recommend you adjust the mic in volume control to the lowest setting also. Keep an eye on the audio meter levels in the software you choose to record digitally, you will be able to see if the audio in is too much for your sound card. Remember this is taped audio, it will not be as crisp or clear as digital.

Suggested software for recording audio on your computer:

Audacity: Open source, free audio recording software. Allows for audio editing and some effects like noise reduction.

Wavepad: From everyones favourite audio software company NCH Swift Sound. Wavepad comes in a free limited functionality version and a paid full featured package.

This has to be one of the most common questions we get in the Dictate Australia office. Do you want the good news or the bad news? I will start with the bad news:

At the time of writing this blog NO you can not play .ds2 (also known as DSS Pro, DSS stands for Digital Speech Standard) files in Express Scribe from NCH. I don’t envisage this changing in the near future either, the codec for the .ds2 file format is proprietary unlike .mp3 which is a free for all. Companies like Olympus and Philips spent good money developing this high quality, small size digital audio format and rightly don’t want to give that IP away to just anybody. Of course I am sure that if you want to buy a licence to process these files then you probably can but why would NCH spend large amounts of cash to add an extra audio file format to their massively popular free transcription software, Express Scribe. Hat’s off to NCH, Express Scribe is amazing software for $0 and I have long said that they should charge for it – alot of people would happily pay.

Now that you are feeling demoralised, depressed and the fear of actually having to spend some money is looming largely over you here comes the good news, there are ways around this. This solution varies greatly depending on which operating system the transcriber has, the operating system the person who owns the digital voice recorder which is generating the .ds2 audio file has and the software which came with the digital voice recorder. For example the Olympus DS-2400 comes with DSS Player Standard (for Windows) whereas the Olympus DS-3400 and DS-5000 come with DSS Player Pro (for Windows), the Pro and the Standard software have different functionality.

I have tried to cover all scenarios in an earlier blog post titled:

Options For Playing .ds2 (DSS Pro) Audio Files if you use Express Scribe or Older Olympus Transcription Kits

If after reading that earlier post you are still not sure of your best option please feel free to comment with your question or concern and we will happily help you out.

The cat is finally out of the bag as Nuance, owners of the MacSpeech brand of voice recognition for Intel Mac, announced the latest version of the Dictate family. Dragon Dictate, formerly known as MacSpeech Dictate, is the new name and with it comes more enhancements and features. In this blog post we will look at:

• What’s New In Dragon Dictate 2.0 for Mac
• What Are Your Upgrade Options From MacSpeech Dictate to Dragon Dictate
• Where Can You Buy The Software In Australia

Dictate Australia has been with MacSpeech Dictate since day one, we are big fans and have loved to see this product grow from strength to strength. Now at version 2.0 the influence of Nuance is clear for all to see as the product lines of their famous NaturallySpeaking brand for Windows and Dictate for Mac merge closer and closer together. We have been beta testing the new Dragon Dictate for a few weeks and love the new look and feel, it feels polished.

I have always been honest and up-front with any customer I have spoken to over the years when asked “…just how good is  MacSpeech Dictate?”. I have lauded the accuracy of the Dragon speech recognition engine on the Mac but you could always feel that there was alot of catching up to do with the feature packed and more mature Windows equivalent. Nuance, since their takeover of MacSpeech earlier this year, are acknowledging the importance of the Mac by showing their dedication and support to the Dictate product and with Dragon Dictate 2.0 we now have a world class speech recognition software for the Apple Mac.

So what’s new in 2.0 other than the new name;

• Dragon 11 Engine – The very latest Dragon speech recognition engine used Dragon NaturallySpeaking 11 for Windows – very fast and accurate voice recognition
• Proof Reading Added – making full use of the Macs text-to-speech functionality Dragon Dictate will now read back to you your transcripts, helping speed up the proof reading process.
• Mouse Grid – My favourite, makes browsing the web easy by zooming into a point on the screen quickly using a mouse grid.
• Mouse Movement – Easily fly your mouse pointer around the screen using just your voice.
• Mouse Click – Again, using your voice you can click, double click and triple click.
• Multiple Audio Sources – Use more than one mic? No longer a problem you can have multiple audio source now for your trained profile.
• Easier Editing – A range of new commands to help edit documents by voice much easier.

Dragon Dictate is available to buy now from the MacSpeech Australia website and available in four configurations:

• AU$219.95 – Download only, BYO mic.
• AU$219.95 – Boxed product, BYO mic. **
• AU$249.95 – Boxed product with standard headset and mic. **
• AU$349.95 – Boxed product with wireless bluetooth headset and mic. **

** boxed products available October 2010 in Australia, pre orders being taken now.

There is also good news if you currently own MacSpeech Dictate. Dragon Dictate is available as an upgrade from any version of MacSpeech Dictate. Here are the upgrade options in Australia:

Upgrade to Dragon Dictate for Mac if you have MacSpeech Dictate v1.5 and upwards

You have two upgrade options (your v1.5+ software must be registered before you upgrade):

1. You can upgrade the software only via download (be prepared its a big download, between 1Gb – 2Gb) for only AU$69. If you prefer the boxed upgrade that will be available in October. Click here for the Dragon Dictate Australia upgrade site.
2. You can upgrade the software and pickup a new Plantronics Calisto bluetooth headset for wireless dictation for AU$179. This will be a boxed product and available from October onwards. Pre orders are being taken now. Click here for the Dragon Dictate Australia upgrade site.

Your existing MacSpeech Dictate v1.5 profile(s) can also be upgraded, make sure you back them up first before you upgrade.

Upgrade to Dragon Dictate for Mac if you have MacSpeech Dictate v1.0 to v1.3

You will need to email MacSpeech Sales with your serial number and current version and they will give you upgrade instructions.

We are not ones for blowing our own trumpet but this week we are feeling well and truly chuffed with ourselves. Dictate Australia have just become certified Gold Dragon NaturallySpeaking resellers, this gives us bragging rights to call ourselves experts in the leading speech recognition software for the Windows world. Having studied and passed our exams we can proudly display the Nuance Gold Certified reseller logo on our website, blog, e-mail signature and on our T-shirts, in fact I may even get it tattooed on my arm! You can throw at us any Dragon NaturallySpeaking question and we will be able to answer it (and if we can’t, we have the contacts in Nuance Australia who can).

So why do we also call ourselves experts in Mac voice recognition. Well, we have been supporters of MacSpeech Dictate since version 1.0 first appeared a couple of years ago. We have seen this product grow since version 1.0 into the advanced voice recognition product for Mac that it is nowadays. We are also beta testers for MacSpeech, so we are always up to date with what’s new and what is coming in the next version. This is very exciting for us and sometimes a little hard to keep quiet on some of the new features and functions as we see them during testing.

We often hear from people in the Dictate Australia office who say “yes but is voice recognition any good nowadays?”, this commonly comes from people who tried Dragon NaturallySpeaking in the version 6, 7 or 8 days. We too tried voice recognition in the early days and found it hard going. The reason we moved back into voice recognition software was because of MacSpeech Dictate, we could see the advances that have been made and we wanted to give it another try. Now that MacSpeech is owned by Nuance an already excellent product can only get better, and will get better very quickly.

This blog post has been written using MacSpeech Dictate.

Adding to the mountain of new Olympus digital voice recorders about to launch in Australia this month (September 2010) is the stunning new DM-5. Joining the DM-450 and DM-550 in the DM series the Olympus DM-5 heralds a new look voice recorder for the Olympus brand.

As always with Olympus recorders, they are packed full of features, huge amounts of memory and probably the best audio recording quality you can get from a digital voice recorder. If you are recording an interview, meeting, focus group or the speaker at a conference or lecture you won’t go wrong with an Olympus digital note taker. Here are some of the features included with the new DM-5:

• Massive 8Gb of in-built memory
• Record in .mp3, .wma or PCM .wav
• Mac & Windows compatible, plug-and-play no software required
• 3 Programmable buttons to easily access your favourite feature
• Voice activated recording
• Rechargeable batteries: charge from USB or mains power
• 29 Hours of battery life
• Expandable memory via microSD slot
• Mic record level controls
• Huge 2.2 inch backlit colour display

So as you can see not just an awesome, high quality voice recorder but choc-a-block with features and memory. I have mentioned in previous blog posts how the trend for note takers is moving away from just being recorders. Again we see mountains of memory, more than you would ever need for voice recording alone (522 hours on the highest quality record mode) so the humble digital voice recorder now becomes your  backup drive, your mass storage device for documents/photos/videos and your media player for music, podcasts or audio books (audible.com compatible).

Something new for Olympus recorders is the large, 2.2 inch, colour screen. At a glance the status of your recording can be viewed without the need to cycle around menus, its all there in full colour. Flicking through the menus is also easier and clearer thanks to the vast amounts, compared to other voice recorders, of screen real estate. We hope to get one of the first DM-5′s into our office in the next day or two, as soon as we do we will post a blog review with audio samples and some close up pics.

RRP for the DM-5 in Australia is $599 incl. GST and they are expected to be available in Australia from 8th September 2010 onwards.

Another month, another round of new digital voice recorders coming from Olympus Imaging Australia. This month we sadly see the end of life for the WS-450S, WS-550M and WS-560M digital voice recorders, although stock of these will last for a month or two yet. Sad because these little recorders certainly keep the benchmark very high when it comes to digital note taking and for interview and meeting recording. The good news is they are being replaced by even more stunning recorders in the form of the WS-650S, WS-750M, WS-760M and a new addition to the DM series the new DM-5, where to begin !

Lets start with the new range of WS series recorders; perfect for interviews, meetings, focus groups, lectures and conferences.

Here are their features at a glance …

Olympus WS-650S (RRP $169 incl. GST)

• 2Gb In built memory
• .mp3 or .wma recording
• Mac & Windows compatible

Olympus WS-750M (RRP $229 incl. GST)

• 4Gb In built memory
• Linear PCM recording (.wav)
• .mp3 or .wma recording
• Micro SD slot for expanded memory
• USB chargeable battery
• Mac & Windows compatible

Olympus WS-760M (RRP $269 incl. GST)

• Massive 8Gb in built memory
• Linear PCM recording (.wav)
• .mp3 or .wma recording
• Micro SD slot for expanded memory
• USB chargeable battery
• FM Radio Receiver
• FM Radio Recording
• Virtual Zoom Mic – Focus precisely on a single, distant audio source
• Auto Recording – Essential for long recording sessions, save battery power and cuts down superfluous recording.
• Mac & Windows compatible

As you can see a very slight design change from the last set of WS series recorders, the mics have been placed on the top of the unit now. One of the reasons for this is to allow the recorder to sit in a shirt or jacket top pocket and record. Also, there is a choice of colours for the units, well overseas anyway, we are yet to see if colour options come to Australia. What continues to amaze me is the amount and the cheapness of the storage, 8Gb is a huge amount of storage for a voice recorder which obviously now transforms it from just an excellent digital voice recorder into being also a music/podcast player and media mass storage device.

Details on the new Olympus DM-5 to follow …. the DM-5 will have an RRP in Australia of $599 incl. GST

Of course all these recorders will be available to buy from Dictate Australia – Olympus Gold Partner – with super fast delivery Australia wide.

Any questions or for further information grab us in one of many ways. Not sure of anything please ask, we are quite friendly you know:

• Phone: 1300 787 092 (option 2)
• Email: sales@dictate.com.au
• Twitter: @dictates
• Facebook: facebook.com/dictate.australia

Click here to read the Olympus Europe press release for the new WS series recorder.